The Top 3 Benefits of Working with an Event Planner Who Negotiates Directly with Venues
/For potential clients seeking full-service event planning support, the initial ask often revolves around finding the perfect venue (and sometimes even location). Being involved with a client from this foundational stage of event planning allows us to provide comprehensive guidance throughout the entire process, ensuring we craft the complete experience from start to finish.
To clients without worldwide contacts or negotiation experience, this task may seem daunting, but for us, it's an invigorating challenge. Our approach extends beyond sourcing traditional hotel settings; we specialize in curating experiences in diverse boutique and non-traditional venues.
While we understand that this part of the planning process can be outsourced due to its time-consuming nature, we personally invest the time needed to find a venue that best suits our clients. This hands-on approach allows us to meticulously select venues tailored to each client's needs. Furthermore, we firmly believe in the lasting benefits of personally researching venues and engaging in direct negotiations.
What are those? Let’s dive in and explore three key benefits:
Doing our own independent research - as opposed to outsourcing it - allows us to explore a vast array of venues, ensuring that every option is carefully considered to meet the unique needs and preferences of the event. From location and amenities to budgetary constraints and event specifications, the freedom to explore all possibilities empowers us to find the perfect fit.
By engaging directly with venues, we have the opportunity to establish meaningful relationships with venue representatives. We have seen firsthand how these personal connections can lead to more attentive service, tailored solutions, and discounts that may not be available through other means. Additionally, this kind of direct communication fosters an environment of transparency and trust - there is a reduced risk of misunderstandings or surprises later on in the planning process about pricing, terms, or expectations.
The flexibility and control you gain through direct communication with venue representatives are invaluable. Let's face it - the planning process can shift unexpectedly, requiring swift adjustments. You don't want to navigate through multiple intermediaries or feel restricted from making necessary changes. Direct engagement with venues empowers planners to adapt and refine event plans confidently, without the fear of repercussions.
Altogether, while independent venue research and direct negotiation may require more time and effort upfront, the lasting benefits far outweigh that time investment. By investing in thorough research and direct negotiation, we ensure that every event is executed flawlessly, leaving a lasting impression on attendees and stakeholders. Our commitment to personalized service and attention to detail sets us apart, guaranteeing that your event is not only memorable but also exceeds your expectations. With our expertise and dedication, you can trust us to deliver an exceptional experience that reflects your vision and leaves a lasting impact.
Ready to create an unforgettable event? Contact us today to discuss your vision and let us bring it to life with patience, passion, and professionalism.